No one can stay in a single rental forever. So, at least once in your life, you will need to move (and probably hire professional movers). It can be to your own house or another rental. You can carry out the whole moving process yourself or, if it is an international move, you can use the services of a transport company.
Whatever the case, you need to worry about more than finding a new place, packing, and transporting your stuff to a new home. This includes how to communicate your intentions to your landlord.
Providing your landlord with proper legal notice to terminate your lease is most times a lease requirement and will ensure you do not lose your security deposit or face a legal charge. Read on to find out how and when to provide your landlord with a moving notice—a lease termination letter template.
Before contacting a full-service moving company to start your moving plans, it is crucial to first communicate with the landlord.
If you are on a month-to-month lease, the landlord-tenant law requires you to give a 30-day notice to the landlord before moving. However, the actual period depends on the terms of the lease agreement and the legal requirements of your specific state. The notice period is meant to protect the landlord and allow time to find a new tenant.
Long-term/yearly leases can not terminate the contract halfway through but have the right not to renew the contract once the term lapses. However, the law also requires the tenant to give the landlord a 30-day notice before the expiry of the lease. This also varies from one state to the other.
High Stream Moving is proud to offer professional local and long distance moving services in Toronto and all across Canada and the USA.
The best way to deliver the ease termination letter is through a written hard copy and deliver it to the landlord in person. This will ensure no mishaps or leave you wondering if the message was received.
However, you can also send the letter through registered mail or e-mail.
A lease termination letter/moving notice is a legal document. Therefore, you should ensure that it contains all the necessary information. The main thing to pay close attention to is the dates. In addition, ensure the rest of the information is succinct and straight to the point.
The general information to include is:
Here is a moving notice letter to help frame your own notice.
[Your Name]
[Your Full Address including House Number]
[Today's Date]
Re: Official Notice to Vacate
Dear [name and/or company]
[Landlord’s or property management company full address]
Paragraph 1: State your intention to move and state the date (Don’t forget to mention the property you are moving from).
Paragraph 2: Mention the notice days requirements as per the lease agreement. And add any necessary information. For example, if you are required to carry out repairs or return the property keys, mention when you will do this.
Paragraph 3: mention your security deposit and provide forwarding information, including where and how you can be contacted.
[Your New Full Address including House Number]
[Your Phone Number]
Sincerely,
[Your Name] (typed)
[Your Signature]
With care for you, your best moving company - High Stream Moving. Give us a call at (800) 430-1537 to experience extraordinary service from the best moving company in town!